Follow

Child Watch

How to add a child to Child Watch (Adding children on their own & assigning parents)

Functions , Child Watch, Add Child

The child watch feature allows you to keep track of members' children that may be entering your facility. You can enter the following fields in this screen:

 

  1. First Name & Last Name of child
  2. Date of birth
  3. Barcode (unique, same as parents, child’s initials plus parent barcode, etc.)
  4. Alert level - allows an alert for staff (Ex. High = food allergy)
  5. Access Control Group - controls access to the facility during certain times
  6. Secondary parent - if more than one parent belongs to the gym
  7. Notes - add any important information for this child

Shape has the ability to add an image of the child for security purposes is available. Keep in mind that the child watch area is only used to track a child that is entering your facility. Payments for child care are not set up here.

 

How to add a child to Child Watch when adding parent as a user

Add user  Quick Link Button, or Functions , Users , Add User

 

  1. When at the Section of the Add User Screen, “[+] Add additional members with the same Address, Contact & Detail Information”, Click to Expand
  2. Multiple Members associated with this User can be added including children. Enter Frist, and last name, Gender, Birthday, Card ID, and make sure to check the box for Child Watch if necessary.

 

Editing Child in Child Watch

 If the Child has already been added to Child Watch and more information needs to be added, or updated follow these instructions;

Functions , Child Watch , View Child List

 

  1. While viewing the child from the Actions Column click on Details
  2. Click on Edit Child
  3. Enter / Edit a barcode along with other information such as, Alert Level (for allergies, an alert lever of High can = Food Allergies), Access Control Group (this controls the access to the facility during certain times), a Secondary Parent can be added. The ability to add notes is also available
  4. Save any changes/updates made

 

Using a Barcode for Child in Child Watch

Functions , Child Watch

When using the child watch function, you have the ability to add a barcode number for the child. (The barcode can be added when adding originally the child to child watch, by viewing the child’s details, and when adding the parent as a user.) Here are some suggestions for using the barcode:

 

  1. Assign the same barcode as the parent so it is a one-time check in. (This will only be useful if the parent only has one child that they bring to the gym)
  2. Assign the first name or initials of the child, followed by the parents' barcode number. This will allow the person checking them in to either type in the name or initials, and then scan the parent’s barcode
  3. Make it unique. Keep in mind that the parent will most likely be carrying the key card so this would require more than one. Or, if you use a card that allows sticker barcodes, one card could have several numbers.

The check-in option is useful for child watch in that it allows you to have a list of children that are currently in your facility. This list is found in Functions>>Child Watch>>Check-In Activity.

 

Child Watch Checkin Options

A Child can be checked into Child Watch by;

Functions , Child Watch , Checkin

  1. Enter or scan card to populate the Child Barcode in the space provided

A Child can also be checked in by;

Functions , Child Watch , View Child List

  1. Click the dropdown for Currently Checked in, and set to NO
  2. While viewing the Child from the Actions Column click on Process Check In

 

Child Watch Check out Options

Functions , Child Watch , View Child List

  1. Click the dropdown for Currently Checked in, and set to Yes
  2. While viewing the Child from the Actions Column click on Process Check Out

A Child can also be checked out by;

Functions , Child Watch , Checkin

        Enter or scan card to populate the Child Barcode in the space provided, if the child is checked in already this function will check them out.

 

How to view children that are in the Child Watch program

Functions , Child Watch , View Child List

From here you can query on Children that are currently checked in, children not currently checked in, and ALL children in Child Watch. To select one of the three options listed you will;

Select the dropdown next to Currently Checked In, you can select, All, NO, or YES

 

You can also view children currently checked into Child Watch by;

Functions , Child Watch , Check In Activity

  1. A Search can be made by entering the Last name (starts with) of the parent, next to Query select the dropdown and select from Check-ins today

From here you can also populate a Custom Query based on Check-In Date, Check-Out Date, Child Barcode, and Parent Swipe Card ID.

The following queries can also be populated via the Query dropdown; Check-In Date, Check-In Date, Check-Ins- Yesterday.

 

Options for Selling Child Watch

  1. Create a Service Type for the child watch program to be purchased by the parent. Create a class and a trainer named Child Watch, add the child to the class, and at the end of the night make sure the class is marked as "done" so the session is deducted.
  2. Create a Membership Type and add a service fee to be charged to the membership for the child watch.
  3. Create a Membership Type and in the rate include the rate for child watch to the membership type rate.
  4. Create a Point Of Sale (POS) item to charge for child watch
  5. Create a Membership Punch Card - need to be checked in and then checked in again for child watch

 

 

 

 

 

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments

Powered by Zendesk